Job

Where do jobs come from

Once an estimate is approved, jobs from that estimate will be created automatically. This is the only way in which Groundskeeper creates jobs, so that there's always a reference back to an estimate for every job you perform.

Job lifecycle

A Job goes through the following lifecycle:

Ready > Scheduled > Started > (Paused) > Completed/Deferred

Job Scheduling

For now, you get to handle the scheduling of jobs. If you have signed up for a plan with crews, you can schedule jobs for each crew specifically, or you can filter jobs by blueprint, so you can focus your scheduling on the most urgent jobs.

Job Tracking

Once scheduled, a job is typically started and then completed. Groundskeeper keeps track of this time, so you can keep a record of each job for later analysis. In some cases you might want to pause a job and restart it later in the day. Perhaps you're eating lunch and need a break. Jobs can be paused and restarted as many times as you like. The time spent in the paused state doesn't count towards the billable hours.

Once a job is completed, its added to an invoice. If no invoice for that property exists, Groundskeeper will create a new invoice.

If you're not starting and stopping jobs real time, you can put in the start and end times proactively. Alternatively, you can add in the duration of the job, so that the invoice will be accurate.

Deferred Jobs

In rare cases, you might start a job but not be able to complete it. Or maybe your crew gets to a job site, only to be asked to come back another day. In that case, the job is deferred.

You have 2 options for closing out a deferred job: rescheduling or cancel. If you choose to reschedule, the job will go back into the scheduling phase. If you cancel, the job will be marked as completed. In both cases, the deferred job will be present on the invoice so you can decide if you want to charge for it or not.